Small Group Training Term 1

Edumate Small Group Training workshops provide an opportunity to learn and connect with others in a focused, interactive setting. Led by an Edumate team member, each online workshop brings together up to six users to explore specific product features, share experiences, and build confidence.

These workshops encourage collaboration and offer hands-on learning based on real, everyday tasks and scenarios. They’re perfect for new Edumate users, anyone looking to discover new software features, planning to introduce changes, or preparing for data updates. All sessions happen in a secure Edumate training environment to protect your school's data.

If you need training that’s tailored just for your school, want to cover topics outside our Small Group Training, or prefer to use your own data, consider our One-on-One Training. For more information, please contact our Professional Services Team.

💡 Please note: Workshop costs are per person. Each participant requires their own booking.

What's Included in the Sessions

To see what each session covers, select the relevant session to view the training details.

EDUMATE 101 - INTRODUCTION FOR NEW STAFF

This session is designed for new or inexperienced users and provides staff members with a high-level introduction to key Edumate functionality.

TOPICS:

Overview of student profile information
Navigating the Edumate Community portal
Using Edumate’s communication functionality
Accessing and generating reports
Understanding Calendars, Diaries, and Events
Overview of Carer and Student Portal
Overview of Academic Hierarchy
Creating Contact notes and attachments in the student's history

WHO SHOULD ATTEND?

New staff members at the school or staff who are inexperienced with Edumate and would like to better understand the software's key functionality.

WHEN: 24th February 2026, 9:30am - 11:30am (AEDT)

COST: $300 (ex GST)

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EDUMATE API FRAMEWORK

An introduction to managing and using the Edumate API Framework to access, input, and use data in your Edumate database.

TOPICS:

API framework overview
Authorisation and permissions
API Groups and how they work
Hints and tips on the Edumate APIs released to date

WHO SHOULD ATTEND?

Database Administrators, staff working with integration partners, and Edumate Administrators wanting to progress API-based integration.

WHEN: 25th February 2026, 9:30am - 11:30am (AEDT)

COST: $300 (ex GST)

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PRINT TEMPLATES

This session is an introduction to using Open Office to build on or acquire report template editing skills and learn how to create your custom templates.

TOPICS:

How to choose the appropriate data output from Edumate:
- Onscreen
- Generate lists
- Print button templates
- Module reports
Understanding key features of Apache Open Office, such as:
- Pagination
- Table creation
- Using sections
Creating correspondence templates and print letters to contacts
Creating List Templates using “_ITEM” Commands
Using sections to sort list data (e.g. Print all year 8 students grouped by tutor class)
Publishing your templates on print buttons within the module report

WHO SHOULD ATTEND?

Key Edumate stakeholders at your school who will have a hand in managing the administration and creation of print templates. These individuals could work across enrolment, school administration or academic reporting.

WHEN: 26th February 2026, 9:30am - 12:00pm (AEDT)

COST: $300 (ex GST)

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Academic Reports

Note: This training package is split into two sessions due to the scope of material to be covered.

Creating and delivering Academic Reports in Edumate involves more than selecting a general time period for the reports to be produced. Edumate reports pull data directly from the Edumate database, continuously collecting data from multiple sources throughout the system.

To successfully utilise the full power and benefits of Academic Reporting in Edumate, the underlying input data structures must be understood, configured and maintained to suit your school's requirements.

TOPICS:

The key areas of preparation required before HTML Screen and Print templates can be setup:

Academic Hierarchy
Criteria Input / Scoring
Social Developments
Comment Bank
Manage Co-Curricular
Grade & Task Cut-Offs, Activities
Importers
Markbook & Learning Tasks
Course Summary proofing templates

Creating & Displaying

Report Periods
HTML Screen Templates:
- Write Course Reports
- Write Summation Reports
Academic Reporting Print Templates
Displaying data directly from Markbook:
- Marks
- Grades
- Tasks and Distribution
Report printing and electronic distribution options

Templates & Formatting

HTML input screens:
- Course List
- Course Detail
- Summation Detail
Sections, including Class, Disappearing, Course Report List and Strand
Attendance Summaries
Formatting options for displaying achievements (e.g. ticks or words)
Basic HTML commands, terminology, and using the correct template commands

WHO SHOULD ATTEND?

Staff who have a hand in creating and maintaining academic reports, as well as their strategy and delivery. We highly encourage teaching and learning decision-makers and leaders to attend for firsthand knowledge and understanding of the full scope and capabilities of Academic Reporting in Edumate.

PREREQUISITE KNOWLEDGE

This training assumes that trainees know how to use Open Office and are familiar with Edumate's simple printing templates. If they do not have this knowledge, we strongly recommend that they complete the Print Templates Small Group Training session before attending.

WHEN: 3rd and 4th March 2026, 9:30am - 12:00pm (AEDT)

COST: $600 (ex GST)

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Edumate Canvas Integration

Walk through the steps required to commence and manage the new filtered Canvas Sync integration.

TOPICS:

Structural overview - How does it work, and what does it do?
Prerequisite configuration in Canvas
Considerations for Canvas Sync settings
Activating Canvas sync

WHO SHOULD ATTEND?

Database Administrators, IT Technicians and any other staff who will administer the integration.

WHEN: 5th March 2026, 9:30am - 11:30am (AEDT)

COST: $300 (ex GST)

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Markbook

An in-depth investigation into how to create learning tasks and record scores, grades, and criteria assessment within the Edumate Markbook.

TOPICS:

Creating different types of learning tasks, including marks-based, criteria-based, and grade-based
Entering marks into the Markbook screen
Creating custom task spreads
Understanding the Manage Marks configuration options within the different task types available
Changing grade and task-based cut-offs
Scaling marks using mean, standard deviation and scoring range
Scaling marks using a multi-linear method
Calculating Z-scores and other methods for students who miss an assessment
Understanding the relationship between assessment tasks and academic reporting templates

WHO SHOULD ATTEND?

Learning Leaders, Heads of Department, Subject Coordinators, and teachers who require an understanding of the Learning Task and Markbook functionality within Edumate.

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STUDENTS WITH SPECIAL LEARNING NEEDS

Work through all the tools available in Edumate related to students with Special Learning Needs. Schools can then choose the tools they want to use, design their system to keep the needed records, and publish this information to all relevant stakeholders.

TOPICS:

NCCD recording in Edumate
New ILP Feature
Learning Observations
Student Tracking Statuses
Attachment Types and Alerts

WHO SHOULD ATTEND?

Learning support staff, teachers, or relevant stakeholders who would like to get a better understanding of these key areas of functionality within the software.

WHEN: 11th March 2026, 9:30am - 11:30am (AEDT)

COST: $300 (ex GST)

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INSIDE THE EDVAL/EDUMATE SYNCING PROCESS

All the information and process steps required to manage a successful Edumate / Edval timetabling relationship.

TOPICS:

Edumate worldview
Edval world view
Foundations of syncing between Edval and Edumate
Essential sync process steps
Simple Sync vs Advance Sync
Annual file rollover
Term Four Year 12 rollover
Using Edval and Edumate together as a strategic planning tool

WHO SHOULD ATTEND?

Key Edumate stakeholders at your school who manage timetabling and Edval file creation.

PREREQUISITE KNOWLEDGE

Basic Edval and Timetabling Knowledge.

WHEN: 12th March 2026, 9:30 am - 12:00 pm (AEDT)

COST: $300 (ex GST)

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PREPARING EDUMATE FOR NEXT YEAR

This session provides a refresher on all the configuration and administration items related to rolling over to a new Academic Year in Edumate.

TOPICS:

Reviewing of all the structural elements that your school may change year to year:
- Timetable
- Bell/Period Times
- Form and Form Runs
- Staff and staff roles
How to perform checks and changes on:
- Academic Years and Timetable Objects
- Form Runs
- Cycle Templates
- Subjects and Courses, added and removed
Learn how to configure:
- New Subjects, Courses and Classes
- Cycle Template and Timetable objects
“New Year” logic and workflows with timetabling software, or “Rolling Over” Classes (including co-curricular) for those who don’t have timetable software

WHO SHOULD ATTEND?

Staff involved in the general management of the Edumate system are usually people who also manage timetabling and/or academic reporting. Academic reporting ties into the timetable structure of subjects, which impacts courses.

WHEN: TBA Term 3 & 4

COST: $300 (ex GST)

Edumate Small Group Training

Term 1 Online Workshops

What's Included in the Sessions